Are you planning to migrate from QuickBooks Desktop to Online? But are you confused about the migration process and are looking for expert guidance? Well, migrating from QuickBooks desktop to online is a big decision for the companies. Transferring from QuickBooks desktop to QuickBooks online can be a daunting task, even for professionals, if not performed correctly. However, with the right strategies, migration tasks can be performed easily. In this explanatory guide, we will walk through how to convert QuickBooks Desktop Pro, Premier, or Accountant version to any version of QuickBooks Online.
Are you trying to move your QuickBooks Desktop file to QuickBooks Online? But are you unable to convert the file? Do you need technical assistance from an expert immediately? If yes, dial 1-844-266-9345 to talk to a QuickBooks expert now.
Why Do Companies Need to Migrate from QuickBooks Desktop to Online?
Switching from QuickBooks desktop to QuickBooks online is a big decision that requires proper guidance and preparation. There are multiple reasons that are forcing companies to choose QuickBooks Online over QuickBooks Desktop. Some of the prime reasons include:
• The pricing of QuickBooks Online is low compared to QuickBooks Desktop.
• QuickBooks Online is more versatile and secure than its desktop version.
• Companies working with remote employees or multiple locations prefer QuickBooks online.
• Your financial data is automatically backed up on the cloud, meaning there is no fear of losing your precious data.
Pre-Migration Checklist
Migrate from QuickBooks desktop to Online easily. Although it is a complex process that involves multiple steps. Before initiating the migration process, there are certain things that needs to be considered for a smooth and hassle free transfer process.
• Update QuickBooks desktop to the latest release version.
• You must check the file size and data. QuickBooks Online has a “Target Limit” when you import the data. If the file size exceeds 750,000, make sure you condense your data.
• It is advisable to create a backup of your crucial company data.
Ultimate Process to Migrate From QuickBooks Desktop to Online
Migrating from QuickBooks Desktop to Online is a simple process. It involves three main steps, which are explained below:
- Preparation
- Export
- Compare
Let us delve deeper into the steps one by one.
Preparation
The first step is to prepare your QuickBooks desktop data. Check a few critical things so that it can be easily imported to QuickBooks Online. Since QuickBooks online has a “Total Target” limit of 750 000. So ensure that your desktop company file has the total target less than 750,000.If the company file exceeds this limit, ensure to condense the data.
Once you have prepared your data to export, move to the second step.
Export
Follow the below-mentioned steps to export the QuickBooks Pro/ Premier file to QuickBooks Online:
• Foremost, log into QuickBooks desktop using your credentials and open the company file you wish to export.
• Now, click on Company and then pick export company file to QuickBooks Online.
• Complete the on-screen prompts to connect to QuickBooks Online.
Sign Into QuickBooks Online Account
Once you have selected the data that needs to be exported, you must sign into QuickBooks Online account using your credentials. If you are not having the QuickBooks online account, create the one that best suits your business needs.
Export Your Data
When you click on “Migrate this Company File to QuickBooks Online,” a conversion wizard is opened. In the conversion wizard, you can select whether you wish to bring all your company files, or you can choose what you can bring.
After that, the final step in the conversion wizard is to pick the QuickBooks Online company file to move your QuickBooks Desktop Company file to QuickBooks Online. Lastly, click on the Export button to move all your data.
Compare
When you have successfully moved your QuickBooks Desktop file to QuickBooks Online, you must compare both the reports to ensure the smooth transition. Reviewing the few critical data, such as balance sheet, profit and loss statement is important. Make sure they match your QuickBooks desktop version. After ensuring the accuracy of the critical data, it is important to re-establish the connectivity of the bank accounts.
Note: It is quite common to find the discrepancies between both the data. You can fix the discrepancies on your own. If data discrepancies are still there, try to take the help of an expert.
Data That Can be Easily Transfer from QuickBooks Desktop to QuickBooks Online
Moving from QuickBooks Desktop to QuickBooks Online is an overwhelming process. You can transfer only certain things when switching from QuickBooks desktop to online. The financial data that can be transferred easily includes:
• Monthly balance sheet
• profit and Loss statement
• Employee and account list
• Inventory details
• vendor list and transactions
• Accounts receivable and accounts payable
• Customer List, Vendor List, and Transactions
Data Which Can Not be Transfer from QuickBooks Desktop to QuickBooks Online
Undoubtedly, the above-mentioned steps help you in smooth migration of QuickBooks desktop to online. However, there are certain things that can not be transferred smoothly.
• Bank Reconciliation
• Track Inventory
• Sales and Purchase Order
• Budgets
• Invoice templates
• Charts of Accounts
• Fixed asset
• Time Sheets
• Journal Entries
• Deleted/Void Transactions
• Multi-Currency
What are the Benefits of Moving From QuickBooks Desktop to QuickBooks Online?
Moving from QuickBooks desktop to QuickBooks Online is a significant move for small and medium businesses. Here are the top advantages of QuickBooks desktop over online migration.
• QuickBooks Online application integrates easily with a wide range of third-party apps.
• All the latest updates are installed automatically due to cloud service.
• Multiple users can work simultaneously on the same file.
• You can access your financial data from anywhere, on any device, at any time.
• You can easily customize your account to fit your business needs.
Is Transferring the QuickBooks Desktop to QuickBooks Online Worth it?
QuickBooks online has the limitless benefits over the other applications. Though QuickBooks online has some limitations, however, migrating from QuickBooks desktop to QuickBooks online is quite worthy. Hopefully, this blog outlines the preferred method to migrate from QuickBooks desktop to QuickBooks online. If you face any difficulty while switching, call our experts now at 1-844-266-9345.
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